ChatGPT

What is ChatGPT?

Late 2022, OpenAI launched ChatGPT, a chatbot that quickly gained global attention. Media outlets highlighted both its potential and risks, sparking discussions on how AI-generated content could reshape industries.

ChatGPT is an AI-powered chatbot that generates responses based on Machine Learning and vast datasets. When you ask a question, it delivers an answer within seconds.

How does ChatGPT work?

ChatGPT is powered by Generative Pre-trained Transformers (GPT), a type of artificial intelligence that processes and generates text. It has been trained on vast amounts of data, allowing it to recognize patterns in language and provide human-like responses.

When you ask a question…

ChatGPT analyzes the context and intent of your question. Using probability-based text prediction, it forms a logical answer. It structures responses based on learned patterns, making them coherent and relevant.

It uses trained data

Unless browsing is enabled, ChatGPT uses information it was trained on. Newer model versions are more efficient, accurate, and context-aware, but they still focus primarily on general knowledge. When working with large uploaded files, ChatGPT may struggle to extract precise details or analyze complex documents in depth, making it less reliable for finding specific information in extensive attachments.

How to use ChatGPT effectively?

ChatGPT is a powerful tool, but using it effectively requires understanding its strengths and limitations. Whether for research, content creation, brainstorming, or automation, a structured approach ensures better results.

Detailed and precise prompt

The more detailed and precise your prompt, the better the response. Instead of a broad question, providing clear context, specific instructions, and desired output format helps ChatGPT generate more accurate and relevant answers.

Refine responses

ChatGPT can refine and adjust its answers based on your feedback. If an initial response is too general or vague, you can guide the AI to provide more detailed, specific, or structured information. Asking for clarifications, examples, or alternative perspectives helps tailor the response to better meet your needs.

Upload your own files

If you upload your own document, like a PDF, Word file, or even a photo of a text, ChatGPT can process the content and provide summaries, insights, or explanations. However, AI does not work like a traditional search engine, meaning it does not automatically scan and retrieve specific details from large files. To get the best results, it is often better to extract and upload only the most relevant sections instead of an entire document.

At the moment, ChatGPT and similar tools struggle with processing Excel files effectively. While it can recognize basic table structures when pasted as text, complex spreadsheets with formulas, multiple sheets, or structured data often lead to errors or incomplete analysis. If you need AI assistance with data, consider converting it into CSV format or summarizing key findings before uploading.

Leverage custom instructions

ChatGPT allows users to customize responses based on their preferences, making it a more flexible and personalized AI tool. By adjusting settings and providing clear instructions, you can influence how ChatGPT structures its responses, the level of detail it includes, and the tone it uses.

If you have a paid version of ChatGPT, you can even create your own custom chatbot (Custom GPT) with a link you can save and share. This allows you to train a ChatGPT chatbot with specific instructions, preferences, and knowledge, so you do not have to repeat instructions every time. Your chatbot will always respond according to your predefined setup, making it more efficient for business tasks, customer support, or specialized inquiries.

Want to learn more?

ChatGPT is a tool with endless possibilities. If you would like advice or need help starting with ChatGPT, feel free to reach out via the form below
or call +31 651378397.